Some Ideas For Virtual Events In The Year 2022

We've always had webinars, but now a new form of event - a virtual event - has joined the fray.

79 percent of event planners are going virtual, according to a poll done by PCMA. The meetings and events sector has changed dramatically in recent months, embracing new types of event marketing and management technologies such as virtual meetings and virtual conferences.

New problems and answers accompany this new reality. There's a lot to think about when you develop your virtual event plan. The correct virtual event platform, the right sort of content, and the finest virtual interaction methods are all critical elements in creating a successful (and fun) virtual event. Take a look at these virtual event ideas to see what your event may look like and how you can make it as engaging as possible.

During Event Programming, Attendee Engagement

Attendees will always have questions, so offer them an opportunity to ask them throughout the session. Virtually, the ideal method to perform Q&A is through a chat, which allows a moderator to accept questions before the speaker responds.

A Mobile Event App for Gamification

Add gamification challenges to your mobile app to keep your participants interested during the event.

Discussion Groups

Look for a virtual conferencing technology that allows you to divide guests into breakout groups. During seminars, these breakouts can be utilized to foster vibrant debate.

One-on-one sessions

Sponsors and exhibitors are always on the lookout for new ways to connect with visitors. Allow conference participants to book meetings with sponsors and exhibitors in advance and have them included to the agenda.

Attendee Chats in Real Time

Virtual event attendees want to feel as connected as they would if they were at an in-person event. Including a chat function that allows guests to communicate instantaneously while at your event can make them feel more connected.

Visiting Hours at a Trade Show

Exhibitors should provide drop-in hours at their booths so that attendees may network with them when they have free time.

 

 

During Sessions, Live Polling

It's all about engagement. During sessions, have speakers use live polling to get real-time feedback from attendees.

Speakers with a Difference

The lift for speakers is lower at a virtual event. As a result, you may be able to obtain a speaker that would otherwise not be available. For a virtual conference, content is crucial, and a few standout keynote speakers may boost enrollment.

Organize a Speakers' Bureau

Offer panels to mix up the session's style. They're a wonderful method to get industry experts to talk about what they're working on, and they can use live Q&A to get participants involved.

Livestreaming and On-Demand Content are both available

When it comes to virtual conference programming, offer guests a few alternatives. Offer a few live sessions as well as ones that may be watched on-demand at their leisure, rather than forcing them to stick to a schedule.

Dedicated Tracks to Meet the Needs of the Attendees

If your virtual conference guests have varying demands, consider developing content tracks to address them. Create content streams that address those requirements, then tag it to make it simpler for guests to find the sessions that are suited for them.

With a Virtual Awards Ceremony, think beyond the box

Awards shows can still be interesting when broadcast digitally, as the Emmys demonstrated last year. With performers, fresh hosts, and a fantastic screenplay, revamp your awards event to take use of the virtual environment.

Offer sessions in a variety of time zones and languages at times that are convenient for you

In comparison to in-person conferences, virtual conferences have a greater reach. Schedule your classes for multiple time zones to take advantage of the higher attendance. Consider translating or delivering seminars in many languages.

Speakers should be prepared in advance

Before the event, prepare your presenters to deliver the best possible information. Talking on video isn't the same as talking in person, but there are several simple methods to make their session more interesting. Checking their backdrop, camera, and microphone arrangement, for example, may make all the difference.

Wellness Programs for the Mind and Body

It's no secret that we all find it difficult to pay attention as well as we would in person during a virtual event. Screen weariness is real, and anybody presenting a virtual event should be aware of this and make adjustments to their programming accordingly. Including mental and physical health breaks in your event might assist participants focus on sessions once it's time to sit still again by providing a contrast to the regularly planned sessions.

Scavenger Hunts on Social Media

Scavenger hunts on social media have the potential to take out two birds with one stone. Increase your attendees' engagement with your business and social media presence while also providing a fun competition.

From the Convenience of Your Own Home, Cooking Lessons

During the virtual conference, hire a chef to provide a cookery class. This session might take place at lunch or at the conclusion of the day. Send the recipe and maybe a gift card for groceries or other swag to participants ahead of time, and have them tune in to follow along with a pro.

Sponsorships for the Event

Sponsors can help you save money on your event while also increasing the number of people that attend. Create a compelling sponsorship package and seek out high-quality sponsors that share your event's mission.

Different Registration Levels Can Limit Access

If you're charging for your virtual event, consider providing multiple levels of access to information that is explicitly mentioned on the event website, just as you would at a physical event. Create separate offerings that are worth the pricing difference for a basic attendance and a VIP attendee.

After the event, make it possible for attendees to download content

Make the most of your conference's material by allowing guests to view it after the event has ended. To drive demand, consider imposing a time limit on availability, and then using your virtual conference content in demand generating streams.

With virtual events, you may embrace your creativity

What may be done to engage and amuse attendees, sponsors, and exhibitors at virtual events is virtually limitless. Prepare to go beyond what you're used to when planning your next virtual conference, and embrace new virtual technologies to produce your finest event yet.