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The Essentials Of Starting A Small Project Management Company

Dec 5

A project management business can be sophisticated, such as the installation of fiber optic cables across the Atlantic, or simple, such as a catering firm, depending on its size and scope. The fundamentals are explained.

When a firm sells a service that a client will only purchase once or twice in their lifetime, the business is considered to be in the project management industry. In some cases, it appears to be a single person or a single woman, such as a wild animal or insect exterminator, while in others, it appears to be a team of numerous teams, such as the drilling of a highway tunnel across the sea, comprising of five thousand people.

Gantt charts with detailed plans of tasks, schedules, and staff assignments are commonly associated with project management, according to popular belief. Another common belief is that project management is only for large corporations, and that it necessitates the hiring of a highly compensated project manager with project management credentials.

Unfortunately, this is not the case.

This is typically how small project management businesses get off the ground and grow

It is technically possible to start a project management firm when an aspiring entrepreneur is very skilled at something and offers that expertise as a service, or when the aspiring entrepreneur inherits a service company from his or her parents.

The typical small business owner who sells services has a gut feeling about the service process that is being offered. He or she would rarely document each stage in the process, and he or she would be proud of this approach, which he or she would refer to as "preserving a trade secret."

When the choice is made to expand and sell franchises, the small business owner is faced with the task of establishing a standard method of doing things in order to maintain the integrity of the company's name and assure consistent profitability.

As part of the franchise development process, the business owner will hire a franchise expert to create an operations manual, establish standards in procedures to maintain and sustain quality in all franchises, and possibly even apply for intellectual property rights to the company's name, look and feel, and unique operating procedures.

To give an example, the operations manual will include information on the methods to securely capture and release a rattle snake, how much to charge for the service, what equipment to use, where to release the reptile, and what the business owner will do if someone is bitten.

Aspects of starting a project management company that are typically advantageous

One of the primary advantages of starting a small project management company is that it typically takes little or no start-up cash. What is often invested is the time and effort of a business owner who is skilled in his or her field of endeavor.

However, the question is if he or she can be even better in order to generate continuous earnings and establish a reputation for providing high-quality service. If the answer is affirmative, how will the business owner move from the point at which he or she is most proficient in?


Starting on the Right Foot: Activate the Expertise Multiplier

Before even considering the possibility of writing a business plan, an aspiring small project management firm owner should make an attempt to chronicle the processes that he or she is most proficient at.

Following are some of the expertise multiplier benefits that can be gained from documenting the process phases.

  • Improve the efficiency of the process by fine-tuning it even more
  • Improved planning and organization
  • Improvements in understanding of work breakdown so that the simple ones can be delegated to other persons
  • When the owner is unable to work due to illness, a substitute can examine the process steps to ensure constant quality
  • A training reference for new employees in circumstances of increased business activity
  • Improved division of work and delegation of authority

Using Capital: Keep Resources Management at the forefront of your thoughts

Following the documentation of the majority of the necessary service processes, the business owner should make a list of all of the resources required to execute each service, how much they cost, how many sales it would take to recover those costs, what the seasonal patterns of the business are, and how many customers the business can serve with those resources.

Documenting the aforementioned facts and/or other information allows the business owner to make mistakes in his or her brain without having to spend any money on those mistakes.

Dry Run: Determine capacity and demand estimates

Once it is determined that the aspiring business owner can run the service business part-time while also working a full-time job, it is not required to estimate demand for the service. However, if the need for project management services increases, the owner of a small project management organization should be aware of his or her own capabilities.

The first way is to go through the steps of the service process and have someone timing the actions with a stopwatch at each stage of the procedure as it is completed. A technique used in operations management is known as the time-and-motion technique. As a result, if a service can be finished in x time, which includes travel time to and from the location, then 8 hours divided by x equals the maximum number of clients that can be served in a day of service.

In the following technique, the business owner simulates the greatest number of estimated services that he or she can provide for himself or herself in a given day or week. This is critical since weariness can have a negative impact on service quality. Furthermore, a good marketing strategy that is in line with realistic capacities can be developed.

To Get Things Started, Write the Business Plan

After completing the dry run, the aspiring business owner should proceed to writing his or her own business plan. Writing a business plan brings the business component of a small project management business together with the technical aspect of the business. Apart from that, a business plan is quite beneficial in raising funds, whether it is through equity loans from a bank, venture capitalists and friends, or government grants and subsidies.

Go, Go, Go: Obtain a business license.

After the business plan has been completed, the aspiring small project management business owner should register the company with the appropriate authorities.